Who we are

Job title:

Receptionist / Administration Assistant

Working hours:

Monday – Thursday, 8.15am – 4.30pm
Friday, 8.15am – 4.15pm

What the role involves:

Working positively as a member of the Latimer Hinks team, including responding efficiently and effectively to all communications, supporting, and encouraging other members of the team and conducting yourself in a professional and caring manner.

Your primary role will be as a member of the reception team and thereafter providing clerical and administrative support to the firms Postroom and Accounts Department, as well as secretarial staff and fee earners.

Main duties:

• Meeting and greeting clients, employees, tradesmen, and guests
• Answering incoming telephone calls
• Receiving and relaying verbal and written messages to ensure effective
  communication within the company
• Ensuring the reception area and meeting rooms are always kept clean and tidy, including sanitising meeting rooms between appointments
• Operating a room booking system for the smooth running of appointments
• Making refreshments for clients
• Undertaking safety tests, such as checking fire escapes are clear
• Scanning and saving post into the bespoke IT system
• Sending post via various methods
• Producing, photocopying, and scanning documents
• All aspects of file storage and retrieval
• Taking responsibility for opening files, including setting up physical files and
  inputting data into the case management system
• Diarising key dates into the case management system
• Ordering stationery and other office equipment
• Ad hoc shopping for office supplies
• Helping to promote efficiency within the support team of the company
• Undertaking other duties of a similar level and responsibility as may be required from time to time

Desired skills and personal qualities:

Skills:

• A clear and effective communicator on the telephone, in writing and in person
• Excellent organisational and planning skills
• An excellent eye for detail, ensuring quality and accuracy
• A willingness to learn
• Client service focused
• A willingness to take ownership and responsibility for tasks
• Able to multi-task in a fast-paced environment
• An ability to work within a team and independently if necessary
• Competency in using Word, Excel and other Microsoft packages

Personal qualities:

• Well-organised and presentable
• Good team player
• A problem-solver
• Discreet
• Trustworthy
• Reliable
• A positive and proactive approach to work
• A willingness to understand and learn what the company does, and the key tasks needed for the role
• Takes pride in one’s work

Desired qualifications:

• GCSE or equivalent in English and Maths (Grade C or 4 or above)

Experience:

Previous experience of working in a legal practice is preferable but not essential.

To apply:

Send your CV and a covering letter to zd@latimerhinks.co.uk

 

Due to the standards expected by ourselves and our clients, we are continuously looking to recruit high calibre individuals and welcome prospective inquiries from trainees, solicitors (qualified at all levels), legal executives, secretaries and administrative personnel who share our attitude and would like to join our team.

As well as having the necessary technical knowledge and skills intrinsic to the role being applied for, those seeking to develop their career with us will be good with people, personable, team focused and proactive.

If, like us, you believe in quality and building lasting relationships with clients and colleagues alike, please email nsp@latimerhinks.co.uk